How to Host a Successful Virtual Event

2020 has been a wild year and definitely has put a wrench in a lot of plans! It forces us to get creative with events amongst the current status of social distancing. Virtual events is one outlet that a lot of companies are leaning towards to continue to host events successfully and safety. The team at Hello Promo has come together with some tips on how to host your next virtual event!

Virtual Events: The Trend of 2020

With limitations set in place in most states, it is very hard to host a social gathering in 2020, but have no fear, Virtual Events are here! I mean who isn’t down for a virtual event of socializing from the comfort of your home? It is also something to break up the normal work day. Here are some tips to host a successful event and to keep participants engaged through a screen:

  • Pick a Platform: From google hangouts to zoom, there are a lot of platforms to host your virtual events. Pick one that allows you to provide the same value as an in-person event.
  • Incentives Incentives Incentives: Swag always make an event better in-person so bring that to the comfort of their homes. You can also incentivize by giving the first 50 people to sign up with an awesome gift like a CamelBak, Yeti tumbler, or duffel bag.
  • Make it Feel “Official”: Bring in sponsors, have speakers wear your logo clear on apparel, have a banner, have the backdrop, or have attendees have a background for the event.
  • Create Some #Buzz: Create social media buzz with using a snapchat filter or creating a hashtag for the event and encourage participants to post on social.
  • Set Up a Pop-Up Shop: Who doesn’t love swag. Create a pop-up shop for swag for attendees where they can get gifts from the event.
  • Get Engaged: It can be difficult to engage people through a computer screen so get creative. Come up with ice breakers, games, etc. that can get participants engaged in the event.
  • Practice Makes Perfect: Don’t beat yourself up if the first event didn’t go as planned. Practice makes perfect and you’ll learn from your mistakes and do better in your next event!
  • Don’t forget to have fun!: 2020 is a rollercoaster and we all need fun in our lives. Make it light and do not forget to have fun!

2020 Vision

This year hasn’t been the best for events but it has made us need 2020 vision to look at other ways we can be awesome hosts. Hello Promo is here for you with ideas for your virtual event and here to help every step of the way. Click here to check out more ideas for your next event.

Sam Sonnenberg

Organization Ninja